Privacy Policy

Who we are

Our website address is:  Ohio Pioneers is a non-commercial website containing information provided by volunteers on the history of Ohio and on related subjects that may be of interest to family historians, genealogists, students and general readers.

What personal data we collect and why we collect it

You may view this website without providing any personal data. When you view this website, our hosting service provider records your IP address and browser user agent. This is done to help detect and prevent malicious attacks on the website or hosting server. It is also done to create anonymous statistics on website traffic.

Those who participate in this website as members do so by invitation. At this time, there are no forms used to collect personal data for purposes of member registration.

If you choose to leave comments on this website, data will be collected from you as described below.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


Only those with member accounts can upload images to this website.

For Members Only — If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

When visitors use our Contact form, we collect the data shown in that form. In addition, we collect the visitor’s IP address and browser user agent string to help spam detection.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

For Members Only — If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.


As described above, our hosting service provider records your IP address and browser user agent each time you view a page on this website.

Who we share your data with

We do not directly share your data. However, the traffic statistics collected by our hosting provider may be used by them to prevent malicious activities and understand data traffic.

How long we retain your data

If you leave a comment, the comment and its metadata are retained until the comment can be reviewed by a moderator. If your comment is not approved, it and its metadata will be deleted. If your comment is approved and published, the comment and its metadata will be retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For Members Only — If you have an account with this website, we store certain information needed for that account in your user profile. All members can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments that have been approved and published, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments and contact form submissions may be checked through an automated spam detection service.

Our contact information

If you have privacy concerns relating to this website, please use our Contact  page to send a message. Since this is a non-commercial website run by volunteers, we do not provide any other methods for contact.

Additional information

This privacy policy was last updated on June 3, 2018.

How we protect your data

To protect your privacy, we collect and store only such minimal data as is needed to provide an efficient service and to protect the security of this website.

Such data as we do collect and store is maintained in a password-protected website hosting account.  The provider of our hosting service uses industry-standard methods to protect the security of all the data in our website hosting account, including your data.

What data breach procedures we have in place

If our website or its hosting server is breached, we will shut down the website as quickly as possible until security can be restored. If a data breach has occurred, we will post a notice of that on the website.

What third parties we receive data from

If our website hosting provider or a spam detection service see evidence of suspicious activity from your IP address, we may be notified of that.

What automated decision making and/or profiling we do with user data

If our website hosting provider or a spam detection service see evidence of suspicious activity from your IP address, your IP address may be blocked from having further access either on a temporary or permanent basis.

Industry regulatory disclosure requirements

This is a non-commercial website provided by volunteer efforts. As far as we know, we are not subject to any industry regulatory requirements. If that should change, we may be obliged to discontinue this website.